Distributed Data Entry gives you the option of indexing and routing paper documents from your desk, over Internet or intranet, before the documents are scanned with a scanner or digital copier. This is in addition to our current methods of indexing, which are to index documents either during scanning or after the documents are scanned. Indexing is the optional assignment of descriptive fields to scanned documents, such as Title, Document Type, and Date.

While at your desk looking at paper documents, before the documents are taken to a copier or scanner, you use your browser to key data to an on-screen form. This can be done over intranet or the Internet, and the data is written to your server.

After entering the data, you click the browser print button and SearchExpress prints a barcode. The barcode can be printed to a sticky label, or to a page.

The barcode is a unique number, automatically incremented by SearchExpress.

You place the barcode on or before page one of the document, and send or take the documents to a digital copier or scanner for scanning.

SearchExpress reads the barcode value, and uses the barcode number to link to the index fields you previously entered for each document.

Also, you can optionally specify to whom the documents are to be routed. In your browser, you could choose Jane Smith from a drop-down list, and a document would be routed to Jane Smith's inbasket. Or, you can use automatic routing, in which the content of the document is used to determine to whom the document is to be routed. For example, the Ship-To address on an A/P invoice can determine to whom the invoice should be routed.

A Missing Images Report shows any data missing a scanned image, and any scanned images missing data.

The Missing Images Report is for internal control, in that you will know if someone does not get the document digitally copied or scanned.

For more information on SearchExpress Document Management software, please call us at (205) 985-7686 or click here for more information. Our email address is SxSales@searchexpress.com.