SearchExpress/Invoice Document Management lets you scan, approve and search your invoices. No more sifting through filing cabinets and drawers of paper to find what you are looking for. Then, if you need to email or print the invoice, it's just a click of your mouse.
SearchExpress/Invoice Document Management reduces paper handling and save staff time by creating a searchable database with images of invoices and supporting documents.
Make Documents Omnipresent
In addition to searching and approving documents from your desktop PC, you can search and approve from your wireless laptop, BlackBerry, iPhone, iPad or Droid. This means you can access your documents wherever you are, including while you are out in the field.
With SearchExpress, when a vendor calls regarding the payment status of an invoice, you can instantly see where the invoice is in the approval and payment process, saving time for AP personnel.
Here's One Way SearchExpress/Invoice Document Management Can Work:
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You scan invoices received by mail.
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You save emailed invoices directly to SearchExpress, without printing or scanning them, by using a Save-to-SearchExpress menu item in Outlook.
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You can route the invoices to different managers, by choosing the manager's name from a pick list.
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Each manager uses their web browser to see an "inbasket" of all invoices that await their approval. This can be done over intranet or the Internet.
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The managers can indicate their approval by clicking the Approved button after reviewing the scanned invoice. They could also enter a cost code.
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SearchExpress can share data with your AP system. For example, when you pay an invoice, SearchExpress can read the Date Paid and Check Number from your A/P database and write this data to the SearchExpress database.
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Also, when you approve an invoice, SearchExpress can update your A/P system with the Approval Status and Cost Code, by reading this data from the SearchExpress database and writing it to your A/P database.
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To search for invoices, you use your browser and type in the vendor name, invoice date, invoice number, check number, or other identifying information. User ID and password security is provided to ensure authorized access.
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Also, you can search directly from any software application. For example, if you are in your A/P software, just highlight the invoice number and press a function key to perform a SearchExpress search and display the scanned invoice.
SearchExpress is designed for Windows 7/Vista/2008/2003/XP/2000 platforms, including 32-bit and 64-bit versions of Windows and SharePoint.
You can choose from three versions of SearchExpress, one version uses Microsoft SQL for the document database, one uses our own SearchExpress database, and one uses Microsoft SharePoint for the document database and repository.
Guarantee
To see how easy it is to scan invoices and route invoices for approval and search invoices, please call today to schedule your free remote demo.
We guarantee your satisfaction. We always offer SearchExpress with a 30 day money-back guarantee.
For more information on SearchExpress/Invoice Document Management software, or to schedule your remote demo, please call us at (205) 985-7686 or click here for more information. Our email address is SxSales@searchexpress.com |
