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In addition to searching proof-of-delivery documents, sales invoices, and Bills of Laden documents from your desktop PC, you can search from your iPad, iPhone, or Droid. This means you can access your documents wherever you are, including while you are out in the field.
Here's One Way SearchExpress/POD Document Management Can Work:
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When you first print your delivery documents, you can print a barcode on each document. The barcode contains the invoice number or other unique identifier. Or, instead of using barcodes, you can let SearchExpress OCR (Optical Character Recognition) the invoice.
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Your customers sign the delivery documents, as proof of delivery of your goods or services.
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Your Accounts Receivable or Transportation department receives the proof-of-delivery (POD) documents.
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You use SearchExpress to scan the delivery documents.
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SearchExpress/POD Document Management uses the barcoded invoice number to get the customer name and number, invoice number and date, and other invoice information from your Accounts Receivable invoicing system. Or, you can let SearchExpress OCR the proof-of-delivery invoices.
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To search for delivery documents, you use your browser and type in the customer name or number, invoice number or date, PRO number, or other invoice information.
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In addition to searching with your browser, you can also search directly from any software application. For example, if you are in your customer management or ERP software, just highlight the invoice number or customer name, and press a function key to perform a SearchExpress search and display the scanned POD's.
For sales invoices, e.g., those generated on an IBM System i mainframe, you can "print" the invoices to TIFF files, and SearchExpress
can Virtual Scan the invoices, eliminating the need to print to paper and scan the invoices.
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If you use the invoice number to name the TIFF file, SearchExpress can use this invoice number to read the
customer name, invoice amount and other fields from your ERP system.
Benefits:
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Reduced physical document storage costs.
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Save time looking for delivery documents.
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When scanning sales invoices, SearchExpress can write the invoice number to your accounting system,
so you will know that you have a scanned image for each and every invoice in your accounting system.
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You can print reports showing all missing delivery documents. If a driver or carrier misplaces a signed delivery ticket, you find out immediately.
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Let your customers use their browser to view their own POD's, via the Internet.
SearchExpress is designed for Windows 8/Windows 7/XP/Vista/2008/2003 platforms, including 32-bit and 64-bit versions of Windows and SharePoint.
You can choose from three versions of SearchExpress, one version uses Microsoft SQL for the document database, one uses our own SearchExpress database, and one uses Microsoft SharePoint for the document database and repository.
Guarantee
To see how SearchExpress can benefit your organization, please call today to schedule your free remote demo.
We guarantee your satisfaction. We always offer SearchExpress with a 30 day money-back guarantee.
For more information on SearchExpress/POD Document Management software, please click here for more information. |
