Snap Pictures of Receipts using Smartphone App

Artificial Intelligence Replaces Data Entry

Workflow Receipts for Approval and Write Receipt Data to your Expense System

SearchExpress Document Management Features

What's It Used For

Capture, approve and search receipts and write receipt data to your ERP system.

Use a smartphone app to capture receipts.

SearchExpress uses Microsoft machine learning to eliminate data entry.

SearchExpress lets you approve receipts and invoices with a smartphone app, and search your receipts and invoices from smartphone or home PC, facilitating telework.

Smartphone Receipt and Approval Apps

Take a photo of receipt with our Smartphone Receipt App, and Merchant Name, Dollar Amount, Tax and line items are automatically populated by pre-trained Microsoft AI and the receipt data uploaded to your ERP system.

Pick Lists for Project Names, Job Names and Cost Codes can be read from your ERP system.

Use our Smartphone Approval App to approve receipts and invoices.

Machine Learning

For invoices SearchExpress uses Microsoft Machine Learning AI to train itself to automatically recognize different vendors and to automatically extract the data on the invoices and upload the data to your ERP system.

Testimonial

"SearchExpress features exceed those of the high-priced alternatives and with friendly and supportive service it is easy to put in production.

"SearchExpress is a great application for capturing and approving invoices.”

Steve Davenport, Project Manager
Randstad Professionals, US
Wakefield, MA

Randstad is the second largest staffing firm in the world.

Find Out More

Here's One Way SearchExpress Can Work

Import Features

  • Use a SearchExpress smartphone app to capture receipts.
  • Use a smartphone app to approve receipts.
  • SearchExpress uses Microsoft artificial intelligence (machine learning) to automatically extract the data on the receipts and pass the data to your ERP system.
  • This includes receipt data such as Merchant Name, Total Dollar Amount, Tax and Date, as well as line-item data, such as Product, Unit Price, and Quantity.
  • Pick Lists for Project Names, Job Names and Cost Codes can be read from your ERP system.
  • Capture emailed receipts from Outlook, Gmail, Office 365 and other sources.
  • Scan paper receipts.
  • Drag and drop receipts you download from vendors.

Workflow

  • You can route receipts to different managers for approval, by choosing the manager's name from a pick list.
  • The managers can use a SearchExpress smartphone app to approve the invoices.
  • Or, the managers can use their web browser to see an approval workflow "inbasket" of all receipts that await their approval.
  • Or, each manager can automatically be sent an email for each receipt, and approve the receipt from their PC, tablet or smartphone.
  • The managers can indicate their approval by clicking the Approved button after reviewing the receipt. They could also enter comments and one or more cost codes.
  • SearchExpress can share data with your ERP and other systems.

Search

  • You can use your browser to search by employee name, project name, cost code, merchant name, date, or item name.
  • Approved can be stamped on the image of fully-approved receipts.
  • You can make notes on receipts.

Features

For receipt search features, click here.

For receipt capture and indexing features, click here.

For receipt business process automation (workflow) features, click here.

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